Registration Options and Fees

Registration options for FSE 2026 and co-located conferences (PROMISE, SecDev, SSBSE) are shown below. Please note that:

• Amounts are in USD.
• Participants can attend any event on the days they are registered
• The deadline for the Early Bird rate is 24 April 2026 EST

Please register online at: https://cvent.me/2mOAgq

Registration Rules

• The presenting author registration can be of any type (full or student). One author can register for more than one papers under the same registration category (To indicate multiple paper, in the paper id: write “research-1, demo-2, src-*” where each paper starts with the prefix indicating the track (i.e., research, demo, src) and the id found in HotCRP for indicating multiple papers). Check the https://conf.researchr.org/attending/fse-2026/Program+Overview for the schedule. For different categories which occurs on different days (e.g., doctoral symposium and FSE main conference), the authors need to add one-day registration main conference.

• Remote presentation is handled by request only (https://forms.gle/GDj1ZLwbrTDGHZzk7) and subject to approval based on reasons (valid reasons include visa refusal and sickness) and any author who sent a request for remote presentation needs to register first for the conference. Author who would like to present remotely need to have a separate registration (for example, if author A registers and present other papers, author B cannot reuse author A’s registration for remote presentation)

• Each paper needs to have at least one presenting author. Presenting authors of FSE tracks (Industry track, Education track, Student Research Competitions, Journal first, Poster track, Tool demo track, Re-routed presentation track) need to register and present at the conference (choose FSE main conference or FSE+AIWARE combo).

• All authors of Doctoral symposium and Tutorial track need to register and present at the conference (add “One day of workshop/competition and/or FSE Doctoral Symposium and/or New Faculty Symposium and/or PROMISE” as a registration item. If you need to attend FSE main conference as well, then choose “One day..”+“FSE main conference”).

• All workshop/FSE-AIWARE joint competition/PROMISE authors need to register and present at the conference (add “One day of workshop/competition and/or FSE Doctoral Symposium and/or New Faculty Symposium and/or PROMISE” as a registration item. If you need to attend FSE main conference as well, then choose “One day..”+“FSE main conference”).

• Participants of New Faculty Symposium need to register for one day event (add “One day of workshop/competition and/or FSE Doctoral Symposium and/or New Faculty Symposium and/or PROMISE” as a registration item. If you need to attend FSE main conference as well, then choose “One day..”+“FSE main conference”).

• All authors of SSBSE and SecDev need to register and present at the conference (add “Co-located Conference ONLY (SECDEV, SSBSE)” as a registration item. Two-day conference registration is required. If you need to attend FSE main conference as well, then choose “Co-located Conference ONLY (SECDEV, SSBSE)”+“FSE main conference”).

• All authors of AIWARE need to register and present at the conference (choose AIWARE Conference ONLY or AIWARE+FSE Combo)

• For attending different co-located conferences, additional registrations are required (e.g., SSBSE+AIWARE requires registrations for both SSBSE and AIWARE).

• For attending co-located events and different co-located conferences, additional registrations are required (e.g., AIWARE+one workshop requires registration for both AIWARE and “One-day…”).

Getting Visa Support Letter

Due to IRCC restriction, we only issue visa support letter for registered participants. To request a visa support letter, please complete this form: https://forms.gle/7YyHDE75BGv8QPTTA (this link is the same as the one during registration. please do submit each form only once to avoid confusion). As we process the visa support letter manually and by volunteering our service, we issue the invitation letters once per week (usually on Sunday at Canada time). Refer to https://conf.researchr.org/attending/fse-2026/Visitor+Visa+Application for more information about the process.

Cancellation and refund policy

We issue visa support letter with event code from IRCC, and IRCC requires us to share the list of participants who are applying for visa to prevent misuse of visa letter. No refund will be provided if a letter of invitation has been issued to enable you to obtain a visa, unless you include a letter from Canadian Authorities clearly stating that your application for a visa to attend FSE2026 has been denied.

No refund will be provided for an activity in which you are an author of a paper, unless you provide the name of another co-author who will be presenting, and that author has already registered for that activity.

You may request a refund until July 1, 2026 if neither of above two conditions apply.

Prior to June 1st, 2026: The maximum refund will be the amount you paid, minus a $100 administrative fee.

Between June 1st and July 1st, 2026 inclusive: The maximum refund will be 50% of the amount paid.

After July 1st, 2026: No refund will be provided.

To request a cancellation (with or without any applicable refund), please email fse.register@gmail.com.

If you have completed the registration form but have not yet paid (because you were not able to use Mastercard or Visa and are making alternative arrangements such as using wire transfer), you are NOT yet considered to have registered for the conference. We will normally delete your incomplete registration if payment is not received after 30 days, or as of June 1, 2026, whichever comes first.